With growing data privacy regulations like GDPR and CCPA, businesses must ensure data protection and compliance to avoid fines and reputational risks. In 2024, the average cost of a data breach surged to a record $4.88 million, marking a 10% increase from the previous year. Manual privacy program management is inefficient and error-prone. Privacy monitoring software automates compliance, enhances security, and ensures transparency. Whether for data discovery, DSAR automation, or enterprise privacy tools, choosing the right solution is key.
We reviewed the top 7 privacy monitoring software tools of 2025, highlighting their key features, benefits, and pricing.
Best privacy monitoring software of 2025
1. CookieYes – best for cookie consent compliance
CookieYes is a specialised tool that helps businesses manage cookie consent and comply with GDPR, CCPA, and other privacy laws. It offers automated scanning, consent tracking, and geo-targeted cookie banners.
Key features
- Automated cookie scanning for identifying third-party cookies
- Automated consent management
- Customisable banners for GDPR and CCPA compliance
- Geo-location targeting for region-specific consent
- Real-time analytics to track user consent trends
Pros
- Quick setup and integration with CMS platforms
- Affordable pricing for small to mid-sized businesses
- Regular updates for compliance with evolving laws
Cons
- Focuses primarily on cookie compliance, not full privacy governance
Pricing
- Free trial available; premium starts at $10/month
2. OneTrust – best for enterprise-level privacy governance
OneTrust is an end-to-end privacy, security, and risk management platform designed for large enterprises. It automates compliance, data governance, and vendor risk assessments.
Key features
- Automated compliance tracking for GDPR, CCPA, CPRA, and HIPAA
- AI-powered data mapping and risk assessment tools
- Vendor risk management for third-party compliance
- Privacy impact assessments (PIAs and DPIAs)
Pros
- Scalable solutions for global enterprises
- AI-driven automation for compliance workflows
- Highly customisable features
Cons
- Complex setup requiring IT expertise
- Expensive for small businesses
Pricing
- Custom pricing based on business needs
3. DataGrail – best for automated data subject requests (DSRs)
DataGrail automates data subject access requests (DSARs) and compliance monitoring, integrating with over 1,900 business applications.
Key features
- Automated DSAR handling for GDPR and CCPA compliance
- Data mapping and tracking for sensitive information
- Centralised compliance dashboard for real-time monitoring
- Integrates with platforms like Salesforce, HubSpot, and Google Workspace
Pros
- Strong automation for handling privacy requests
- Extensive third-party integration options
- User-friendly dashboard
Cons
- Primarily focused on DSARs, not broader governance
Pricing
- Custom pricing based on company needs
4. TrustArc – best for risk and compliance automation
TrustArc provides a comprehensive platform for managing privacy risks, consent tracking, and compliance workflows.
Key features
- AI-powered privacy risk assessments
- Customisable templates for privacy compliance workflows
- Automated consent management for global regulations
- Data mapping and real-time compliance tracking
Pros
- End-to-end compliance and risk management
- AI-driven automation for efficiency
- Suitable for multinational businesses
Cons
- High pricing for small businesses
Pricing
- Custom pricing available upon request
5. PrivacyEngine – best for GDPR compliance and training
PrivacyEngine is a privacy governance platform designed to help businesses comply with GDPR through training, risk assessments, and automated privacy request management.
Key features
- Automated DSAR handling and data breach notifications
- Privacy training modules for employees
- Risk assessment and data mapping tools
- Customisable templates for privacy documentation
Pros
- Great for businesses needing privacy training
- Templates and documentation for compliance audits
- Strong GDPR compliance features
Cons
- Limited advanced governance features
Pricing
- Not available
6. Microsoft Priva – best for privacy governance in Microsoft 365
Microsoft Priva is a privacy risk management tool designed for businesses using Microsoft 365 and Azure.
Key features
- Automated DSAR processing within Microsoft’s ecosystem
- Insights into data protection risks and policy compliance
- Risk-based data minimisation to enhance privacy controls
- Integrated compliance monitoring with Microsoft security policies
Pros
- Ideal for organisations using Microsoft 365
- Strong AI-powered compliance insights
- Integrated with Microsoft security features
Cons
- Limited functionality outside the Microsoft ecosystem
Pricing
- Included with Microsoft Enterprise licences; additional features require upgrades
7. MineOS – best for automated privacy request handling
MineOS is a privacy request management solution that automates DSARs, data mapping, and privacy compliance workflows.
Key features
- Automated DSAR workflows for GDPR and CCPA
- Privacy request tracking and audit logs
- AI-powered data mapping for sensitive information
- Customisable compliance automation tools
Pros
- Simple and effective privacy request management
- Affordable for startups and small businesses
- AI-driven automation reduces manual workload
Cons
- Lacks deep data governance features
Pricing
- Not available
How to choose the right privacy monitoring software
When selecting a privacy monitoring tool, consider:
- Compliance coverage: Does it support GDPR, CCPA, CPRA, and other relevant laws?
- Automation features: Can it handle privacy requests, risk assessments, and consent management?
- Scalability: Will it grow with your business needs?
- Integration: Does it work with your existing software and platforms?
- User experience: Is the interface intuitive and easy to use?
FAQ on privacy monitoring
Privacy monitoring involves the continuous tracking and management of an organisation’s privacy program to ensure personal data is collected, stored, and processed in compliance with regulatory requirements. It helps businesses discover potential privacy risks, detect unauthorised data collection, and maintain transparency in their data-handling practices.
Data Privacy Management refers to the strategies, policies, and technologies used to protect personal data while ensuring compliance with regulatory frameworks. It includes functions such as data discovery, consent management, AI governance, and customisable risk assessments. A strong privacy program is essential for organisations handling sensitive data, especially in industries like healthcare, finance, and e-commerce.
Data Privacy Management Software automates and streamlines the process of ensuring data privacy compliance. Key benefits include:
- Automated compliance: Streamlines compliance with laws like GDPR and CCPA, reducing manual work.
- Enhanced cybersecurity: Protects against data breaches and unauthorised data collection.
- Efficient data discovery: Helps businesses discover and classify personal data across their systems.
- Customisable privacy tools: Offers tailored solutions for consent tracking, DSAR management, and policy enforcement.
- Improved trust and transparency: Demonstrates commitment to data privacy, fostering customer trust.
Shreya is the Senior Content Writer at CookieYes, focused on creating engaging, audience-driven blog posts and related content. Off the clock, you’ll find her happily lost in the world of fiction.
