privacy policy for website

How To Generate a Privacy Policy For Your Website

Last updated on July 30, 2021|Published on December 4, 2020

A privacy policy page is a detailed account of your data collection process that a website discloses to its users (customers and visitors). It should explain how you collect data and what do you do with it. It is also a means of communicating with the users and providing them with the necessary information about their personal data. 

The General Data Protection Regulation (GDPR) makes it mandatory for an organization (in this case, the website) to disclose information to its EU users if it collects their personal data. It ensures transparency in your data handling, which is one of the most crucial GDPR requirements.

This post will discuss some important details that will help generate a privacy policy for your website.

How to generate a privacy policy for your website?

The answer to this question lies in the answers to several other questions. Here we will discuss all of them.  

However, before that, it is important to note that you might have to consider the possibility of having traffic from around the world. That means your privacy policy has to be written in a clear and lucid style, and it should be devoid of legal jargon. It should be easily accessible from the website and requires regular updating.

Now let’s see how you can generate a privacy policy.

What and how do you collect personal data?

At the outset, when you are generating a privacy policy for your website, you must include details about what type of personal data do you collect. Personal data include name, email, address, phone number, and social media information. If you collect personal data of children under 13 years of age, then make sure you have special measures to process it safely.

A website might collect personal data in many ways, such as cookies, forms, surveys, and emails. All these need to be clearly stated in the privacy policy.

If you use any third-party services that collect data through your site, mention it on the page. 

The privacy policy must also clarify whether the website gets users’ consent (parental consent if the user is under 13 years of age) before collecting their personal data. Or if there are any other lawful bases of data processing.

You must also mention if users can opt-out of data collection and how they can do that. 

Why and how will you use personal data?

The GDPR requires a website to inform the users about the purpose of its data collection. Whether it is for marketing, advertising, user account creation, or payment purposes, everything needs to be included in the privacy policy.

This section should also mention how long you will store the collected data on the website. 

You must also add if the personal data is transferred to any third party (with user consent) and why.

Do you use cookies and similar technologies?

There is rarely any website that does not use cookies or similar technologies. Some cookies are strictly necessary for your website to function properly, while some are not. The latter type of cookies might raise some privacy concerns since they most likely collect personal data. These are often analytics or advertising cookies. 

Regardless of what type of cookies you use on your website, you must include all the details about them in your privacy policy (preferably as a separate segment). It is highly recommended to add a list of cookies with their purpose and duration (if any). 

Some websites keep a separate cookie policy page for cookie details and add its link to the privacy policy.

The privacy policy should also list and explain other tracking technologies to the users.

 What do you do about user rights?

Users have certain rights under GDPR. You are responsible for providing provisions for them to exercise those rights upon request.

Users must be able to easily get in touch with you on the site if they want to make requests based on their rights. The privacy policy must clearly explain how they can make their request or carry out the rights and if there are any terms and conditions per the law.

How do you protect personal data?

As a website owner, it is your responsibility to keep the users’ personal data safe. Users have the right to know what measures you have in place, should there be any threat to the data collected. 

Clearly explain if you have any terms and conditions regarding the security of the data. Let the users know how they can contact you in case they have privacy-related queries or concerns.

How to contact you?

This is a vital part of the privacy policy. Users must have a point of contact to ask questions about the privacy policy like your data processing methods, exercising their rights, and raising any concerns.

You can add contact information such as the name, address, email address, phone number of the site administrator, organization, or the data protection officer (if the website has one). You can also direct the users to your support or contact page instead of adding all these details on this page.

When did you update it?

Regulations change. Laws change. So does your data handling process. All these changes have to be reflected in the privacy policy whenever appropriate. Therefore, you must periodically review it and update it if necessary. Not only that, you have to inform your users about it on the privacy policy page.

Privacy Policy Generators

Creating a perfect privacy policy page might seem like a tedious task. But thanks to free privacy policy generator tools online, it is fairly easy now!

CookieYesfree privacy policy generator is a free tool for generating a detailed and law-complying privacy policy page for your website. 

privacy policy for website

It is simple and easy to use and free of cost! Just fill in the required details, and you can create the page in less than two minutes. 

Start a 14-day free trial

Trials start with all our features enabled. Cancel anytime. No credit card required.